I know Bill Gates and so does he! We are the best of pals and spend each Christmas vacation together. So whenever I walk upto his cabin, he’d open his books of accounts, he’s been working upon and show me how much he’s pumping in to Microsoft. Where do the finances go and how he builds his empire!
I bet 90% of you are already scoffing at the lines written above. They sound so ridiculous and irrational by all means. Half of you at this moment are telling yourself – what a sham! Or perhaps what a jerk! Some of you may question, so what if you know him – the world knows somebody or the other; but sharing statements of profit and loss is like ‘making a mountain of a mole hill’.
Nevertheless, despite knowing the boundaries between professionalism and personal ties; how many of us do actually cross the lines? How many of us actually look out for a favour from somebody, coz we have excellent personal terms? How many of us take it for granted that coz so-and-so is a cab buddy of ours we can pry into his/her work space and hang around much to his/her discomfort? Yet behave as if it’s a Constitutional right to be cheesy!
At what cost – being labelled unprofessional by all means. Some people do not understand the seriousness of a document being marked ‘Confidential’ and take easy offense when a colleague/friend/superior/subordinate tries to elude. Imagine being briefed by your VP that this is just for your eyes and ears, and a week later the VP finds out; it has now become a muse for the entire organization. He definitely isn’t going to sound pleased about the situation. What may emerge next is fire fighting, all thanks to a friendship that led one thing to the other. A perfect grapevine doing the rounds.
Now it sounds pretty much something of common sense and one may suggest, of course one’s aware of such limitations. But again the human factor and psychology comes into play. We as humans love dodging the set norms and rules. Unless and until there’s no bent of protocols one may find it tough to survive the quick bites, facts and figures. After all, close proximity can always be flaunted among informed individuals.
If you talk of ethics, and standing at the line of fire with the CEO looking over; or the Project Manager as a matter of fact too, would you oblige or shrug away and politely ask the colleague/friend to mind their business. If you choose the former you make way to being the super star of the Organization passing vital information nobody else knows. If you chose the latter, you end up being declared a smug!
So with the ball in your court, next when someone decides to shrug away; wait for a moment and tell yourself – cricket matches and shopping spree together would sound such a brilliant idea off the office hours!
They say, “Birds of the same feather flock together” and that is just precisely the tool we use to judge a friends circle or an association of people coming together as entrepreneurs. And since the validity of this concept is so strong, it’s more or less implemented in analyzing teams in organizations too.
However there is always a flip side to each conjecture that can be drawn out of a situation. This specifically applies to all those employees who report to multiple bosses. Either the bosses may be at vertical designation to each other or at horizontal. Vertical ones do not pose a grave situation if a hierarchy is part of the organization structure. A flat organization has no fuss at all. But where the structure is hierarchical and the multiple reporting bosses are placed on the horizontal lane, there’s more to it than mere sharing a subordinate. Needless to say competition stays put at each level and each one is trying to either out do the other or proving his concept and strategies feasible and profitable than the other. It wouldn’t affect the managers much as they always have their ways with their work. But then there is that shared subordinate who has no clue as to whom should he follow, in those moments when he is looking for a mentor. Perplex moments are shared in each of the cabins trying to maintain confidentiality and at the same time being transparent and obedient. Hours spent in one cabin can always send a negative message across the rooms about affinity and affiliations. And either end it’s always the same, with the other wanting to know the MoM.
Caught between the thundering of bosses, what should the shared subordinate do? Resist compromise or be succumbed to becoming the eye candy by divulging serious information and high priority details? Managers are there on those seats because they have that capability to persuade and manage human resources in the right way. So they are very capable of extracting information that may not be meant to be floated at that moment. Apart from being a subject to cross fire from both ends, the subordinate always has the dilemma of whom to follow. Both make sense at many a times and both have experiences of their own, quotable and non-quotable. The subordinate like every other employee wants to learn lot many things, do substantial work and wants to derive a meaning out of whatever he has been allotted as job responsibility. However his progress or promotion in the organization is largely affected by the ‘Halo Effect’ that is generated by the number of hours spent in a certain cabin. Though there is every chance that the subordinate may not necessarily endorse the views of his boss, but has no option to beg himself pardon from his presence. Between the wars of the lords there is always a chance that he is just a spectator trying to move the papers and empty his incoming mail box. And when the war gets worse and the bosses cannot look eye to eye, there’s always a question posed before the subordinate – so which one of them would you like to align with? ‘Which party do you belong’ is the only sentence that is volleyed back at him!
But if it were to choosing a party, one might as well be running for the Parliament. Since one isn’t there, it’s obviously other way round – an organization needs people to work in teams! And all that the subordinate can do is being honest to the organization’s interests at every moment. When faced with trouble of deciding which work is priority, regardless to the worry of being reprimanded; the best say would be in the interest of the organization and the urgency of the task. And the one important thing that sandwiched subordinates should always bear in mind is that be ethical and do not loose your reputation as a sincere employee just for small gains and favours, as bosses keep changing and so do their notions and fancies. What remains is the reputation you build!
An office set-up is considered, whereby some guests have come for liaison purpose. The cabin of the Head of the Department is where the guests are seated. Outside the cabin are seated 6 subordinates [ranking executives], 1 computer operator and 1 project trainee. There are 2 peons allotted to the dept. however both of them aren't available in the vicinity, as have been sent around for Xerox and dispatching mail.
Water bottles aren't kept in the cabins, but rather in a closet at the corner of the far end of the room; where the peon keeps all the material for serving purpose, and prepares tea etc. So the cutlery too is placed there, as well as jug of water and glasses. Anybody wants water, calls out to the peon who carries glasses in trays.
Now when no peon is around to serve anything, one of the guests gets thirsty. And the Head asks one of the subordinates to get water inside.
The structure and hierarchy of boss-subordinate and peons levels are so strong, that certain type of work is said to be allotted; and somebody else cannot do the job or is considered below dignity!
In this case what can be done? Let the subordinate executive bring water / or ask the computer operator [since he's in the lowest bracket of designations] / or wait for the peon to return and let the guest go thirsty till then?
Well say the computer operator is asked by a new executive who recently joined the organization, to take water for the guests. Surprisingly it creates quiet a furor, and invites wrath from the other executives stating that the Computer Operator shouldn't have gone. Rather we should have waited for the peon to arrive [that's another matter the peon came after 30 mins]!
The case-let is brought forth to analyze how should we deal with the set hierarchy in the organization. How do we instill a sense of ownership, which makes every employee contribute in the smallest of the ways to the organizations health and growth. About just not talking of Equity among employees, but about taking measures for employees to feel it in the air. About making the organization more flat; so that such trivial issues do not contribute in becoming a water cooler moment!
On querying several people about the case-let; they came up with various suggestions; some of which have been described below:
Ms. Shikha Singh: Just start keeping a tray with 3-4 glasses of water in the cabin. Much ado about nothing.
Mr. Simhan: This is the problem of hierarchical demarcation. I for one (having worked abroad for over 40 years) would not have bothered if my boss had requested me to serve the 'guests', that's what the visitors are. Soon people change their attitude the better. What would we do, if the house-help was not there and the guests had to be served a drink? Would we not serve it ourselves? If I were the boss and felt that there was a hierarchy, would have got up and gone and fetched the water myself and set an example for others.
Mr. Parthasarthi: Self service and vending machine will be the best option in this case. Serving guest is not matter of dignity is matter of courtesy. People must take this as humanitarian angle instead of formal approach. Not serving guest is bad etiquettes and people who are stubborn with hierarchy are not fit to become employee if they do not exhibit good etiquettes whatever position he may enjoy in the company.
Ms. Asha Mathew: I tried being in the scene and as a person who is asked to serve water. What I would do is, pull the tray, place a few drinking glasses on it. Keep the jug separate, and arrange all this on a tray and ask the guests to feel free to help themselves. On the whole - I would just pull a table in front of them, with all the things on top of it. If you are asking on how to make the Organization more flat with certain tasks - it must flow from the top! I may feel bad to serve water to the guests, but if I one day happen to see my boss doing it with no hesitation - then I might as well learn that from him.
Ms. Preeti: I suggest keeping water bottles for each and every one. This will help in avoiding future disputes. Secondly if the Head is really a gentleman he should have not minded to get up, to take glass of water for himself and as well as for guest. There is nothing bad in serving glass of water or cup of coffee to your colleague or visitors. Only thing is people working there should be mature enough to understand the things. Instead of saying it low level work you should be confident enough saying that you have done something nice. In most of the MNC companies nowadays there is no office boys they do there work by themselves. It depends how one takes the things, if you think in negative manner you will feel that you have done something that wasn’t your job.
Mr. K.M.P. Singh: The Head has to be rational and the executive has to think the way the boss is ordering. In my opinion, giving a glass of water to the guest is not an issue but most important the way he orders. It is just matter of delegating the duties to the peons and it must be kept in mind that at least one peon has to be available at all the time.
To summarize the whole of the case-let, indeed many of us would agree that it has nothing to do with making the organization flat, but more with how we decide to breed culture within the organization and setting an example by being one. Yes the Head of the Department could have himself gone and fetched water, infact he did have an extra glass in his cabin. But on benefit of doubt even if he forgets the same, and some third person brings it who's not the peon shouldn't really kick up much dust from other on-looking executives.
The best reason of looking at it is the employees/executives to a certain level do not feel the essence of ownership of the organization. For them it means the organization belongs to somebody else but themselves. Maybe if we could develop on this idea along with structuring a healthy culture; a flat organization won’t really be much of a dream.
To read the comprehensive details/responses of/to the case-let,visit here.
Remembering the lives and times of the 2006 Cricket World Cup, and when the Indian team cracking their first wicket all huddled together, to mark the sense of joy. They stood together for a minute or two and dispersed. And then when another wicket fell, the great Indian huddle was back! It was happening all so frequently, every match that it became a symbol for the men in blue. Whatever talks and emotions flew behind those armed walls, one thing that emerged certain was that the men were doing well.
Perhaps a new meaning it gave to fellowship, team building, morale and a lot more synonyms that could be associated with Camaraderie and Esprit de Corps. Thinking about the team huddle, and transporting it as a direct application into the corporate world; a hip-hip hurray situation together would need a lot of crushing of ego and spectacular moments to celebrate. But for industries at large, the “Eureka” moments come as strategic plans ranging from 6 months to 1 year to 5 years by the product or service launch. Waiting for so long for those moments of togetherness would seem like eternity. Rather having little moments to appreciate each other would definitely do wonders in organizations. Celebrating birthday’s, quarterly results, achievement awards and festivals is something that bridges the gap. But are our employees content enough with the kind of motivation this brings in them? Is the materialistic enhancement the only way to get them moving to new grounds? Are our Managers and Executives happy at the end of the day, or they are thinking of ways that can bring on more enthusiasm in work and some energy build up?
Enthusiasm is something I will take up in a later post, but for the moment covering the lifting of energy is what I have on my mind. I know of a certain organization which has found out unique ways to improve the feeling of belongingness and nurturing fellowship. Every morning before work begins, an odd 50 of them gather together for conducting morning prayers. The best part of the gathering is that the composition of the group ranges from the lowest person in the hierarchy to the top most person. They all stand together, much alike the great huddle formation; and follow the prayer session. What lies behind this act is the feeling of easy access with the management; and dealing with the fact that the employers are there to hear out their employees. It’s the feeling of standing at almost the same platform and being treated as equals. What does this do to the psychology of a worker/employee? It definitely makes him proud of his organization! It brings a zing of energy, ironically at the beginning of every new day. Imagining how his happiness would affect his productivity, he would certainly work an extra 30 minutes to his normal 4-5 hours of work capacity. Enriching the lives of employees by small steps and measures, that adds on to the productive work hours; is something all employers keep looking for! Material benefits feel like teasers to many who eventually get bored getting receiving tips for every new positive outcome at work. Addressing the ego of the person, and molding it inwards away from Reinforcement Theory of Motivation1, sometimes works wonders with people.
What I suggest is not necessarily a group huddle as a pray, but any other form; say every week gathering in departments or shop areas and appreciating the little acts by people. Pertaining to work improvement isn’t just the basis, but even acts that constitute basic humanitarian grounds towards each other. Something like family time we have at our homes; even if for 5 minutes. Every day / week as per convenience looking out and welcoming those hands that work hard for us. Maybe one could even start the day with the National Anthem of the respective country. I fondly recollect how at school everybody felt so charged up after “National Anthems”. Or maybe come up with the company song, and I believe, something like this would definitely add feathers of pride to one’s cap.
[Reinforcement Theory of Motivation1: [Proposed by B.F. Skinner’s] Reinforcement occurs when an event following a response causes an increase in the probability of that response occurring in the future. For more please visit: http://en.wikipedia.org/wiki/Reinforcement ]
